USENIX ATC '23 Exhibitor Services

Upcoming Dates and Deadlines

  • Deadline to confirm exhibit table: Monday, June 12, 2023
  • Hotel discount deadline: Monday, June 19, 2023
  • Early bird registration deadline: Monday, June 19, 2023
  • Monitor orders due: Thursday, June 22, 2023
  • Shipping window for tabletop items: Wednesday, July 5 to Friday, July 7 (tent)
  • Deadline to send your shipment’s tracking numbers: Wednesday, July 5 (if applicable)
  • LeadCapture orders due: Tuesday, June 27, 2023
  • Sponsor tables move in: Monday, July 10, 2023: 7:00 am–9:00 am
  • Exhibit schedule:
    • Monday, July 10, 2023: 8:00 am–5:30 pm
    • Tuesday, July 11, 2023: 8:00 am–6:00 pm
    • Wednesday, July 12, 2023: 8:00 am–3:45 pm (conference closes at 5:10 pm)
  • Sponsor tables move out: Wednesday, July 12: 3:45 pm–5:00 pm

Exhibitor Badges

You may have up to three exhibitors staffing your tabletop space. Each exhibitor must register for their own badge: We will provide the exhibitor registration link upon confirmation of your tabletop deadline June 19. Exhibitor badges grant access to the exhibit area and hallway track.

Anyone from your company who wishes to attend sessions and also staff the table should register as an attendee. Exhibitor ribbons will be available at badge pickup.

If you will NOT be using your table, please let us know by Monday, June 19, so that we can release the space to another vendor.

Exhibiting Hours

Tables will be available Monday morning through Wednesday afternoon and will receive peak traffic during the breaks, lunches, and the half hour after the last session ends on the evenings on Monday and Tuesday. Please note that lunch is “on your own” on Wednesday, so fewer attendees will be on site during this break. Overnight security for tables will not be available but USENIX staff can secure items in the show office on request.

You can see the overview of the USENIX ATC program to help plan your schedule.

Tabletop Exhibit Information

Tables will be located in the Grand Ballroom Pre-function area. Badge pickup is also in the pre-function area.

Your exhibit space will include the following:

  • 6-foot draped (black) table
  • 2 chairs with wastebasket
  • Access to electrical
  • Use of the conference wireless network

You are welcome to bring pop-up banners, table swag, desktop literature racks, and giveaways, but please be aware that you will need to transport these in and out on your own. See below if you need assistance with advance shipping and be sure to advise us of your tracking information by July 5.

Food and Beverage

Lunches and the Reception are available for registered attendees only. Plentiful food options are available in the Prudential Center adjacent to the hotel.

Order Forms

Monitor Order

If you want to order a monitor or other AV, you can do so using this form: USENIX ATC '23 Monitor Order form

Lead Retrieval

You may order lead retrieval via Cvent LeadCapture: USENIX ATC '23 LeadCapture Flyer

Tabletop Shipping

Please plan to send all boxes to arrive no earlier than Wednesday, July 5 and no later than Friday July 7, 2023. Shipping information to come soon.

Casey Henderson c/o FedEx Office at Sheraton Boston Hotel
39 Dalton Street
Boston, MA 02199
[COMPANY NAME] Box __ of __

Clearly label all boxes per above, and email us all shipping and tracking information by July 5 to ensure arrival and correct delivery. Please take note of the 4th of July holiday when planning shipping.

Ship Out

You must arrange to hand carry or ship out your materials on your own. We recommend bringing pre-printed and prepaid shipping labels. All exhibitor items should be removed by 5:00 pm on Wednesday, July 12. Any items left behind will be discarded (or shipped back to the exhibiting company at its expense).