FAST '23 Sponsor and Exhibitor Information

Important Dates and Deadlines

  • Hotel Discount Deadline:  Monday, February 6, 2023
  • Early Bird Registration Deadline: Monday, February 6, 2023
  • Monitor Rental Discount Deadline: Tuesday, February 14, 2023
  • Shipping Window for Arrivals: Wednesday, February 15–Friday, February 17, 2023
  • Submit Your Shipment Tracking Numbers (if applicable): Wednesday, February 15, 2023
  • LeadCapture Orders Due: Monday, February 20, 2023
  • Sponsor tables move in:
    • Monday, February 20, 2023, 3:00 pm–5:00 pm
    • Tuesday, February 21, 2023, 7:00 am–8:00 am
  • Showcase open:
    • Tuesday, February 21, 2023, 8:00 am–5:00 pm
    • Wednesday, February 22, 2023, 8:00 am–4:00 pm
    • Thursday, February 23, 2023, 8:00 am–11:00 am (conference closes 11:50 am)
  • Sponsor tables move out: Thursday, February 23, 2023, 11:00 am–12:00 pm

Refer to the FAST ‘23 program and detail below for complete details and breaks schedule

Exhibit Space Details

All tables will be located in either the West Lobby or the Grand Ballroom Foyer, adjacent to the sessions. You are welcome to bring a pop-up banner, table cloth, and giveaways, but please be aware that you will need to transport these in and out on your own, or ship directly to the venue per instructions below. Pop ups should not exceed 6’ W x 8’H

  • 6-foot draped table
  • 2 chairs
  • Free WiFi access

Internet and Electrical

USENIX provides free WiFi access to all attendees and exhibitors. If you need a hardwired ethernet line, contact us. All tables are equipped with access to an electric drop. Bring your own cables as needed for your devices.

Monitor Rental

If you would like a monitor at your table, you may order one through Show Imaging (SI) by Tuesday, February 14, 2023.

Monitor Order Form

Lead Retrieval

Exhibitors have the option to order and purchase lead retrieval via the Cvent LeadCapture app, which is downloadable to your own device. These can be purchased by your exhibit admin in the exhibitor portal. Please let us know if you need an invite. You can find helpful hints on Cvent's Community Forum.

Lead Capture Order Flier

Overnight Security

USENIX can secure small items and boxes for you overnight. Please coordinate with us on site.


Send all boxes to arrive between Wednesday, February 15, and Friday, February 17. Label each box with the below information, and fill in your company name where indicated.

Hyatt Regency Santa Clara
Attn: Katherine Gammer
5101 Great America Parkway
Santa Clara, CA 95054
Hold for arrival - USENIX/Casey Henderson/FAST '23/[COMPANY NAME]

Please send us your tracking information and box contents, and have cc'd on your shipment if possible, so we can best locate items at the hotel.

Ship out: If you need to ship any items out after the conference, please bring prepaid and pre-printed shipping labels. There is no on-site UPS facility. You can print labels in the business center.

Exhibits Move Out

Thursday, February 23, 11:00 AM to noon. Please bring pre-printed and pre-paid shipping labels for any items you need to ship out.

Exhibitor-only Registration

Register Exhibit Staff (not attending conference sessions). No code is necessary.

  • Exhibitor-only badges are required for those staffing a table.
  • Exhibitor-only badges are separate entities from conference passes or any sponsor passes that may be part of your sponsorship.
  • Exhibitors will have access to food and beverage.

Anyone who is registered to attend sessions (e.g., a staff member with a full conference pass) may also double as an exhibitor. Any exhibitor who would like to attend sessions will not be allowed unless registered as a full attendee with either a sponsor pass or a regular registration.

*Peak Traffic Expectations

Tuesday, February 21, 8:00 am–5:00 pm

  • Morning coffee: 8:00 am–9:00 am
  • AM Break: 10:15 am–10:45 am
  • Lunch: 12:05 pm–2:00 pm (On your own)
  • PM Break: 3:00 pm–3:30 pm
  • Sessions end: 4:30 pm

Wednesday, February 22, 8:00 am–3:45 pm

  • Morning coffee: 8:00 am–9:00 am
  • AM Break: 10:40 am–11:10 am
  • Lunch: 12:10 pm–2:00 pm (Terra Courtyard or Mezzanine (if raining))
  • PM Break: 3:30 pm–3:45 pm
  • Sessions end: 4:45 pm

Thursday, February 23, 8:00 am–10:50 am

  • Morning coffee: 8:00 am–9:00 am
  • AM Break: 10:20 am–10:50 am
  • Conference ends: 11:50 am